“Other file-sharing solutions like Dropbox or Google Drive do not offer the degree of data security we need,” he said. Add to that Huddle’s compliance with various security requirements imposed by governments around the world, and you’ve got an appealing business-oriented product.Ībdul Chohan, director of Essa Academy, says his employer chose Huddle over other offerings for precisely these reasons. What’s attracted users has been a full suite of tools for collaborating around documents-for example, including the string of emails that surround an attachment. Huddle, a British maker of collaboration tools, doesn’t mind making this point itself.īut Huddle hasn’t won customers like Procter & Gamble and the British and American governments through Google-bashing. We noted how not all businesses may be comfortable storing their most sensitive documents with Google. But at a certain size, managing access and controlling security become bigger concerns. For Bigger Small Businesses: Huddleĭropbox and Google Drive have a lock on convenience, especially because employees and partners will already be familiar with these tools. That insistence on being all-in with Google may turn some businesses off. You can share documents with these users-at the cost of making your documents available to anyone with access to a link. Security, though, is an issue with Google Drive, because the service makes it difficult to share with people who don’t have Google accounts. It has also matched Dropbox’s offline features, letting you keep local copies of files and sync them to Google Drive. And since Drive serves as the replacement for Google Docs, it has a host of collaborative online-editing tools for documents and spreadsheets. The $5 per user per month fee doubles the storage to 30 gigabytes. For additional fees, users can buy more storage-100 gigabytes for $4.99/month up to 16 terabytes for $799.99 a month.įor businesses that already use Google Apps for email and other services, Google Drive is an even better choice. The service offers 15 gigabytes of free storage, shared with other Google services, so it can be deceptively small if you store a lot of email in Gmail or photos in Google+. It’s gained most of those through its tight integration with Gmail and other Google apps. Google Drive is nearly as popular, with more than 120 million users. Its familiarity and ease of use make it easier to settle on a common sharing tool. That’s because the service does not comply with HIPAA or FERPA regulations that govern health and student records respectively.Įven so, it’s a good choice for most small businesses that deal with a lot of customers and contractors. While Dropbox might be the most popular filesharing service out there, certain organizations may not be able to use it, like hospitals, clinics, and schools. You get a lot more when you start paying: An individual user can pay $9.99 a month for 100 GB of storage, while businesses pay $15 per user per month for unlimited storage, with a minimum of five users. Nearly all were already familiar with it.”ĭropbox offers users 2 gigabytes or more of storage space for free-enough for hundreds of PowerPoint files. It made the most sense for us because there was no onboarding required with our clients. “We’ve always relied on Dropbox as our first choice because of widespread knowledge and use of Dropbox. “Dropbox allows us to sync documents as we update them in real time,” says Richard. That in itself is a factor in Dropbox’s favor: It’s likely that your employees and your customers already use Dropbox.Ĭrystal Richard, director of media relations at content marketing agency OnBoardly, says that her company deals with clients all over the U.S., Canada, and other parts of the world using Dropbox. Dropbox serves over 200 million users and 4 million businesses. The ubiquitous Dropbox tops the list of file sharing services in terms of popularity and users. Add on additional features that email and FTP never allowed, and you’ve got a compelling case for adopting file sharing. Setting up an FTP server, the old-school solution to moving large files, requires technical prowess and ongoing management that most businesses would rather avoid.Ĭloud sharing needs to be as easy to use as email and as quick and efficient as FTP, with next to no set-up time. While email is near-universal and has no inherent size limitation, in practice, most providers set limits that typically range from 10 megabytes to 25 megabytes per message, as well as capping the total size of users’ inboxes.
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